Job Details

Clerk to the School Governors Ysgol Yr Eifl

Salary: Gweler Hysbyseb Swydd

Job Advertisement: This is an advertisement for the post of a Governors Clerk at Ysgol Yr Eifl, for which the ability to communicate through the medium of Welsh and English is essential.

Person Specification

Personal attributes

• The ability to co-operate and work as part of a team.
• The ability to work and achieve set targets.
• Effective communication skills and the ability to be proactive.

Qualifications and relevant training

• A sound educational background.
• Level 2 or equivalent qualification.
• The successful applicant is expected to complete the qualification/training for Governors' Clerks within one year of the appointment date.

Relevant experience

• Previous experience of taking minutes at meetings for committees, societies or clubs.

Skills and specialist knowledge

• Strong communication skills in Welsh and in English with the ability to communicate effectively.

Language requirements

• Listening and Speaking - Higher Level: Able to follow a conversation or discussion through the medium of Welsh and English on a professional level and discuss general day to day topics in the field in order to present information and express opinions.
• Reading and Understanding - Higher Level: Able to understand standard written Welsh and English; both formal and informal.
• Writing - Higher Level: Present written information confidently by letter, more detailed and technical report formats, and respond to written requests conveying information, ideas and opinion in Welsh and English.

Job Description

Purpose of the post:

• Ensure that the people of Gwynedd are at the heart of everything we do.
• Provide clerical support to the School Governing Board.
• Administer and support the work of the governing body in accordance with authority guidelines, working effectively with the Chair of Governors and the Head teacher.

Main duties:

• Collaborate with the Chairperson and Head Teacher on the agenda content for meetings, providing background papers for those meetings - five working days prior to the meeting.
• Prepare and send the agenda to members of the Governing Body - five working days prior to the meeting.
• Check with the Chairperson any matters acted upon between meetings and which need to be reported to the Governing Body.
• Attend meetings of the full Governing Body as well as the statutory sub-committees and take appropriate minutes (up to 6 meetings annually).
• Ensure that the Governing Body determines dates for meetings in advance and that this information is made known to the Local Authority (LA).
• Produce and send draft copies of the minutes to the Chairperson and Head Teacher before producing a finalized version to be sent to all members of the Governing Body and to the LA.
• Record Governors' attendance at meetings and notify any Governor who is at risk of being disqualified due to non-attendance.
• Keep a record of each Governor's term of office and contact the LA on occasions when a term of office ends or when there are resignations.
• Correspond on behalf of the Governing Body, as required.
• Keep in order all minutes, correspondence and other documents relating to the work of the Governing Body.
• Assist the Chair and Governing Body to prepare an Annual Report to Parents.
• Attend and take minutes at the Formal Governor and Parents Meeting if required.
• Assist the Governing Body to provide evidence for the Quality Awards for Governing Bodies.
• Attend courses organized for Governors' clerks, and complete the mandatory course for new clerks.
• Keep a current record of all governors that need to attend mandatory training.
• Ensure compliance with Health and Safety rules in the workplace.
• Undertake any other reasonable duty which corresponds to the salary level and responsibility level of the job.
• Report any concern or suspicion that a child or vulnerable adult is being abused.

Special circumstances

• Required to work unsociable hours as Governing Body meetings are mainly held in the evening.
• Required to minute at least 6 meetings annually, individual Governing Boards may require additional meetings at an extra cost.