Job Details

Contract Specialist/Paralegal

Job Summary:

Under the direction of Gallo Mechanical's Executive Team, the Contract Specialist / Paralegal is responsible for preparing, reviewing, negotiating, and finalizing standard contracts while overseeing all aspects of contract administration and compliance.

This role requires a deep understanding of construction-related contracts, including master service agreements, subcontracts, purchase orders, and change orders-and the ability to identify and mitigate potential risk. The ideal candidate will be highly organized, detail-oriented, and familiar with construction law, particularly in the mechanical/HVAC industry.

Independent and resourceful, the Contract Specialist / Paralegal should be a self-starter who thrives both independently and as part of a collaborative team. They will take ownership of the contract lifecycle and drive efficiency, accuracy, and accountability across departments.

Responsibilities:

* Draft, manage, review, and respond to RFPs or customer terms and conditions as needed.

* Drive the contract lifecycle from drafting through negotiation, approval, and execution.

* Maintain a deep understanding of Gallo Mechanical's contract templates, policies, and legal positions on risk and liability.

* Manage the contract change control process and ensure all revisions follow proper approval channels.

* Prepare contracts for internal review and approval, ensuring compliance with company policies and applicable laws.

* Interpret contract terms and advise stakeholders on rights and obligations.

* Collaborate with internal teams to improve standardized forms, templates, and procedures.

* Maintain organized records of all active and completed contracts, including correspondence and key documentation.

* Track and report key contract data such as expiration dates, renewal deadlines, and required actions.

* Provide regular reporting and updates on contract activity to senior management.

Ideal Experience & Qualifications:

* Minimum 3 years of relevant experience; construction industry experience preferred.

* Bachelor's degree required; Paralegal certification or equivalent experience strongly preferred.

* Solid understanding of contract structures, commercial terms, and risk management.

* Highly organized with strong attention to detail and ability to manage multiple contracts simultaneously.

* Able to work independently while maintaining strong collaboration with Gallo's Executive Team and other departments.

* Proactive, dynamic, and results-driven with excellent written and verbal communication skills.

* Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

About Gallo Mechanical

Gallo Mechanical is a top-tier mechanical construction and service provider headquartered in New Orleans. Gallo Mechanical LLC is built on a bedrock foundation of dedication to family, service and performance. The company, a 75-year locally-grown family operation, is deeply invested in finding the best way to both serve and grow the community in which they live and work. As they have grown over the last seven and a half decades, Gallo Mechanical has sought to ensure that their focus remains in reinvesting in their community through both the work they carry out and the opportunities that they provide.

Inclusive Employer

Our number one focus will always be our people. Gallo Mechanical welcomes employees from varied backgrounds and walks of life, and it's reflected in our diverse community. Gallo Mechanical is proud to be an equal opportunity employer and is committed to administering personnel actions, including hiring, training, promoting and compensating its employees, without regard to race, color, religion, sex, sex stereotyping, pregnancy (which includes pregnancy, childbirth, and medical conditions related to pregnancy, childbirth, or breastfeeding), gender, gender identity, gender expression, national origin, age, mental or physical disability, ancestry, medical condition, marital status, military or veteran status, citizenship status, sexual orientation, genetic information, or any other status protected by applicable law.

In compliance with Federal and State equal employment opportunity laws, qualified applicants are considered for all positions without regard to race, color, religion, sex, national origin, age, marital status, veteran status, non-job related disability, or any other protected group status.

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