Job Details

The Data Control Specialist is responsible for supporting over 5,000 animals in the TNBRC South Campus/Breeding Colony by performing the following data maintenance activities: animal birth, transfers out for the Center, semiannual health activities assessment and death records, Data Entry, Schedule Generation for animal work and research. This position also includes producing customized animal data lists, census duties, work ticket creation and input of animal data into Animal Records System (ARS) and LabKey databases, primarily for South Campus/Breeding Colony. Organizes animal data records and performs data maintenance on internal Center server ("Dellserver") for multiple high-use main folders containing thousands of scanned animal or project related documents, stored per federal guidelines. Serves as primary registrar of animal project scheduling data when Division of Veterinary Medicine (DoVM) Records personnel are absent. Provides data support to DoVM faculty and Breeding Colony Program Manager (BCPM) in the preparation of schedules and reports, including weekly and annual Semi-Annual Health Assessments (SAHA) and routine virus testing for South Campus animals. Prepares daily schedule for South Campus/Breeding Colony. Performs administrative duties in support of the Division of Veterinary Medicine, primarily for South Campus/Breeding Colony. Collaborates with BCPM, DoVM faculty, Colony Epidemiologist and Tulane IT to improve animal records system data integrity. Other duties include, but not limited to: handling SAHA and project supplies not otherwise available at the Dispensary, creating labels for animal blood samples, keeping appropriate forms stocked in employee mailroom.

May be designated as essential personnel during a storm/natural disaster. If required to work during a closure, employee must provide accurate and current contact information and is responsible for maintaining communication with TNBRC. Failure to report to work when requested by supervisor or manager will result in disciplinary action as outlined by the Staff Handbook.

Failure to meet established performance standards in the performance of the job duties and responsibilities outlined in this job description (or as otherwise assigned); and/or failure to interact courteously and tactfully with managers, co-workers, customers and/or vendors such that productivity or departmental morale suffers will result in management's taking the appropriate disciplinary action as outlined in the Staff Handbook.

Employee attendance must meet established work schedules. Faithfulness in coming to work, being on time, planning absences in advance when possible, and calling in when unavoidably detained from reporting for work is an essential requirement of the job.
• Proficient computer skills and a working knowledge of Microsoft Office software applications, including Word and Excel
• Accurate and proficient keyboarding skills
• Excellent written and verbal communication skills; ability to communicate clearly and professionally

• Ability to work independently and demonstrate initiative

• Ability to respond timely and accurately with flexibility to the needs of the department

• Ability and willingness to learn new skills quickly

• Good organizational skills

• Ability to be flexible and proactive in a changing environment

• Tactful and professional interpersonal relationships with others

• General knowledge of Microsoft Office programs and operation of computer systems

• Ability to understand and use database programs with accurate data entry and reporting

• Familiarity with standard electronic office machines (phones, fax, copiers, etc.)

• The TNBRC maintains biosafety level 3 facilities and performs work on diverse infectious agents, many of which can cause serious disease in humans if standard operating procedures, including the use of appropriate personal protective equipment, are not followed. Depending on agent-specific risk assessments, individuals may be offered, or in some cases required to have vaccinations against the relevant agents. If this position is assigned to work in ABSL3 containment areas, there will be additional minimum requirements, including some or all of the following:

- Must pass a US Department of Justice Security Risk Assessment for access to select biological agents and toxins.

- Ability to perform job duties while wearing respiratory protection.

- Must participate in the drug and alcohol program and comply with TNBRC drug and alcohol policy.

• High school diploma or equivalent required
• Two years' data processing/management experience

• Specific precautions against and/or immunization against potentially hazardous agents are required.

• Three years' experience and proficiency in Tulane animal records systems
• Business courses/business certification/some college

• Experience with medical and research terminology