Job Details

Administrative Assistant 1/Trainee

The Office of Mental Health is recruiting for an Administrative Assistant 1/Trainee for the Office of Hospital Care and Community Transitions. This position will be part of a new unit focused on improving care and care transitions for individuals with complex needs throughout the continuum of care (inpatient, psychiatry, Comprehensive Psychiatric Emergency Programs (CPEPS), and within the community). The incumbent will support the unit which is responsible for providing oversight, support, and Technical Assistance to Article 31 and Article 28 mental health emergency departments, CPEPS, and inpatient units around patient transport, evaluation, treatment, and discharge. In addition, the incumbent will provide administrative support for the leadership team, as they roll-out their teams across the state, prioritize areas of focus, and develop high-quality programming. This position will support central office leadership with administrative support which includes scheduling and travel.

Specific duties to be performed may include, but are not limited to, the following:

• Interact in person and by telephone, and handle and/or refer inquiries concerning work activities and projects.
• Organize records and other material as they are received; track assignments, as needed.
• Assist with coordinating the logistics for activities such as training, meetings, and Webinars.
• Schedule meetings and other activities/events.
• Order office supplies.
• Receive, record, and refer incoming correspondence and telephone calls.
• Prepare a variety of reports, documents, spreadsheets and correspondence using Word and Excel software.
• Coordinate meetings, make travel arrangements, and process all travel documentation.
• Maintain scheduling and calendars.

Employment with New York State offers unmatched benefits, individual support, and career mobility for motivated individuals including: NYS pension and retirement programs; annual cost of living and performance advance increases; comprehensive medical, dental, and vision plans; flexible spending accounts for health and dependent care; paid time off, including thirteen paid holidays per year, and paid personal leave, vacation leave, and sick leave.

The starting salary for this position will vary based on the selected candidate's education and/or experience. Candidates appointed at a trainee level will be required to successfully complete the traineeship to advance to the full performance level title and salary:

• $40,391 (Administrative Assistant Trainee 1)
• $45,081 (Administrative Assistant Trainee 2)
• $47,695 (Administrative Assistant 1, full performance level)

For current New York State employees, the starting salary is based on the candidate's salary at the time of hire. Specific scheduled hours and telecommuting availability for this position will be discussed during the interview process. Please note, employees are required to apply and obtain approval through management to telecommute according to operational needs and Agency Telecommuting Program Guidelines.