Job Details

Production Assistant

The Production Assistant at Triquetra Health will ensure an efficient production execution to support our mission of delivering premium natural health products. This position coordinates with suppliers, manufacturers, and co-packers to maintain material availability, executes production runs aligned with demand forecasts, and oversees financial tracking for inventory and production activities.

Duties & Responsibilities:

Production Execution:

• Determine the quantity of raw materials and packaging needed for upcoming production runs based on stock on hand, stock on order, and demand forecasts.
• Execute production runs, ensuring timely availability of finished products.
• Track inventory levels of raw materials and packaging to maintain accurate stock records.

Purchase Order Management and Supplier Coordination:

• Create, issue, and manage Purchase Orders (POs) for raw materials and packaging, collaborating with suppliers, manufacturers, and co-packers to ensure material availability, timely delivery, and efficient production flow.
• Create, issue, and manage Blanket Purchase Orders (BPOs) based on sales forecasts and production planning for a 6- to 12-month timeframe. Monitor BPO utilization, maintain current commitments, and coordinate with suppliers to ensure sufficient inventory levels, continuous material availability, and prevention of stock-outs.

Standard Operating Procedures (SOPs):

• Create and maintain Standard Operating Procedures (SOPs) for production processes.

Process & Cost Optimization:

• Streamline processes and tools to enhance operational efficiency and reduce costs.

Financial Tracking:

• Track invoices and ensure timely financial processing for all production activities.

Compliance & Regulatory Support:

• Support and contribute to compliance projects, ensuring adherence to regulatory standards and internal policies.

Additional Support:

• Perform any additional tasks as required by management to support smooth operations.

Must-Have Qualifications:

• Minimum 2 years of experience in the dietary supplement, nutraceutical, food, pharmaceutical, or consumer packaged goods (CPG) manufacturing industry.
• Experience creating, issuing, and managing Purchase Orders (POs) for raw materials and packaging components.
• Experience managing supplier relationships and coordinating material deliveries to support production schedules.
• Experience creating, maintaining, and tracking Blanket Purchase Orders (BPOs) to ensure continuous material availability and prevent stock-outs.
• Strong organizational and project management skills with the ability to manage multiple priorities and deadlines.
• Proficiency in Google Sheets.
• Strong analytical and problem-solving skills with the ability to identify supply chain risks and escalate issues proactively.
• Excellent verbal and written communication skills with suppliers, manufacturers, co-packers, and internal departments.
• High attention to detail and accuracy in purchasing, inventory management (raw materials & packaging), and financial tracking.
• Experience tracking invoices and supporting timely financial processing.
• Ability to create, maintain, and follow Standard Operating Procedures (SOPs).
• Self-motivated, dependable, and capable of working independently with minimal supervision.

Requirements:

• Prior experience in production coordination, supply chain, or inventory management is a plus.
• Strong organizational and time management skills with the ability to handle multiple priorities.
• Detail-oriented with a focus on accuracy in tracking inventory, POs, and financial records.
• Proficient in Google Workspace and Microsoft Excel; experience with inventory or ERP tools is a plus.
• Comfortable creating and updating Standard Operating Procedures (SOPs).
• Strong communication skills for coordinating with suppliers, co-packers, and internal teams.
• Basic understanding of compliance and regulatory processes in production or manufacturing.
• Problem-solver with the ability to identify process inefficiencies and suggest improvements.
• Must be willing to work from 9:00 AM to 6:00 PM Eastern Standard Time.
• Must be amenable to using a time-tracking tool during work hours.